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Service reports without the evening typing.

Urgent callouts land between routine contract visits, and every visit needs a report a client or auditor might ask for. We find where AI and automation take the routine off your technicians and office, then build what’s worth building.

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Where the time goes.

Typical situations, as examples. Every business is different, so we start by looking at how yours runs.

  1. An urgent callout lands

    The office has to fit it in, move a contract visit and let both customers know.

    What we’d buildA re-planned day drafted for the office, with updates to each customer ready to approve.

  2. Reports are written up at night

    Technicians take notes and photos on site, then type up the service report later.

    What we’d buildSite notes and photos turned into a draft service report for the technician to check.

  3. An auditor wants the records

    Finding a year of visit reports for one site means searching folders and inboxes.

    What we’d buildEvery report filed against the site, so the history is ready when someone asks.

Jobs we could take off your hands.

Illustrative examples of what we could build for pest control companies. A Fit check finds what fits yours.

  • New enquiries

    What it does
    Drafts a reply to each new enquiry from your website, inbox or call notes, and logs the details where you keep your jobs.
    What a person does
    Checks the reply and sends it.

    AI assistant

  • Rotas and cover

    What it does
    Shows who’s free and qualified when someone’s off, and suggests cover for the day.
    What a person does
    Decides who goes.

    Custom AI software

  • Tender paperwork

    What it does
    Pulls together the standard documents and first-draft answers for a tender from what you’ve written before.
    What a person does
    Edits, checks and submits it.

    AI assistant

  • Quotes

    What it does
    Builds a first-draft quote from the survey notes, photos and your own price list.
    What a person does
    Checks the figures and sends it.

    AI assistant

  • Services and renewals

    What it does
    Tracks what’s coming due, such as annual services, inspections and certificates, and drafts the reminder.
    What a person does
    Approves each reminder before it’s sent.

    Workflow automation

  • Bookings and reminders

    What it does
    Offers times from your calendar, then drafts the booking confirmation and a reminder for the day before.
    What a person does
    Approves each one before it’s sent, and handles anything unusual.

    Workflow automation

  • Job paperwork

    What it does
    Turns site notes, photos and voice memos into the job sheet or report, filed with the job.
    What a person does
    Reads it and signs it off.

    AI assistant

  • Customer updates

    What it does
    Drafts an update for the customer when a job changes status: booked, on the way, ready to collect.
    What a person does
    Sets the status and approves each update before it’s sent.

    Workflow automation

  • Invoices and chasing

    What it does
    Raises the invoice in your accounts software when a job is signed off, and drafts a polite reminder when it’s overdue.
    What a person does
    Approves the reminders and deals with any dispute.

    Workflow automation

  • The weekly numbers

    What it does
    Pulls jobs, invoices and hours into one dashboard that keeps itself up to date.
    What a person does
    Reads it and decides what to do.

    Custom AI software

How we work.

Three stages. You decide after each one whether to go on.

  1. FindA Fit checkA paid look at how your business runs, ending in a written plan with a price for anything worth building.How the Fit check works
  2. BuildBuilt around your toolsAssistants, automation and software that fit the way you already work.How we build
  3. RunOngoing supportWe monitor, fix and improve what we’ve built, and train your team.How ongoing support works

Plain answers.

Questions from pest control companies. More in the full list.

Can AI write our service reports?

It can draft them from your technicians’ notes and photos, so they check and sign off a draft rather than starting from scratch.

Can you keep track of contract visits?

Yes. Contract visit schedules can be tracked automatically, with reminders and reschedules drafted for someone to approve.

Will it work with our pest control software?

We check what your system can connect to during the Fit check, and build around it rather than replacing it.

We also work with.

Book a free 30-minute call.

On Google Meet, with Jacob. Tell us about one job that takes more effort than it should, or how a normal week goes.

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Or email jacob@propelai.co.uk