For cleaning companies
Rotas, cover and sign-off for cleaning companies
Running a cleaning business means juggling teams across sites, rotas that change daily and cover at short notice, while clients want to know the work was done. We help the office, the teams and your clients work from the same information.
In short
Propel helps cleaning companies across the UK with the operational side of the business: rotas and cover, getting site information to cleaners, recording that work was done, and the admin around contracts, hours and invoicing. We look at how your business runs, then put practical changes in place.
Sound familiar?
Moments that eat into the day
Examples rather than a diagnosis. Every business runs differently, which is why we start by looking at how yours works.
Someone calls in sick at 6am
The office rings round to find cover, then texts the site address, key safe code and what needs doing.
What could help: A rota that shows who’s free and sends cover the site details in one go.
Site instructions live in someone’s memory
Alarm codes, access times and client preferences are passed on by word of mouth, so new cleaners have to ask.
What could help: Site information kept with the site, on the cleaner’s phone.
A client asks whether the work was done
Without a record, it’s your word against theirs, and someone has to go and check.
What could help: A quick check-in or sign-off from site that’s easy to show the client.
Invoices don’t match the hours
Timesheets, rotas and contract hours are reconciled by hand at month end.
What could help: Hours that flow from the rota to invoicing and payroll without re-keying.
Where we’d usually start
How we help cleaning companies
We always start with how your work actually runs. These are the areas that most often make the biggest difference.
- Job scheduling and dispatchOne schedule the office and field team can rely on, where a change reaches everyone it affects.
- Automating repetitive adminReminders, confirmations, follow-ups and paperwork that happen on their own.
- Connecting your business softwareQuoting, jobs, CRM and accounts passing details to each other, so nobody re-keys them.
How it works
Understand first, then do the work
We talk
A 30-minute call about how your operation works and what you’d like to be easier.
We look at how the work runs
We spend time with you and the people doing the work, and look at the tools, sheets and messages you use day to day.
We agree what to change
We suggest what would help most, in plain terms, with what’s involved and what it would cost, before anything starts.
We put it in place
We set things up, connect and build what’s needed, show your team how it works and adjust it once it’s in daily use.
Can you help a cleaning company with rotas and cover?
Yes. We look at how rotas are planned and changed today, then set up a schedule that shows who’s available and gets cover the details they need quickly, usually by improving tools you already have.
Will cleaners need lots of training?
No. Anything the team uses on site is kept simple: their shifts, the site details and a quick way to confirm the work was done.
Can clients see proof that the work was done?
Where clients want it, a record of check-ins or completed tasks can be shared with them or included in a regular report.
Running a cleaning company? Let’s talk.
Book a 30-minute introductory call. Bring an example of something that takes more effort than it should, or just tell us how a normal week goes.