For construction and specialist contractors
Less chasing of paperwork, from tender to handover
Construction and specialist contractors spend a surprising amount of office time on paperwork: tender and proposal documents, handing a won job over to the site team, recording changes, and chasing certificates and sign-offs at the end. We help you prepare it once, keep it with the job and chase what’s missing automatically.
In short
Propel helps established construction and specialist contracting businesses across the UK with the admin around their projects: proposal and tender paperwork, quote-to-job handovers, keeping site and office working from the same details, and gathering completion documents. We work with the systems you already use and keep people responsible for every decision.
Sound familiar?
Moments that eat into the day
Examples rather than a diagnosis. Every business runs differently, which is why we start by looking at how yours works.
Each tender starts from a blank page
Company details, policies, method statements and past project descriptions are copied together by hand every time.
What could help: A library of approved content, so each proposal is assembled quickly and checked by a person.
The job is won, but the details stay in the quote
The estimator knows what was priced and promised. The site team finds out on day one.
What could help: A handover that carries quote details, drawings and promises straight into the job.
A variation was agreed on site
It was a conversation and a photo on someone’s phone, so it’s hard to find when the invoice is due.
What could help: Changes recorded against the job from site, ready for the office to price and invoice.
Completion stalls on paperwork
Certificates, warranties and sign-offs come from different subcontractors, and the office chases each one by email.
What could help: A checklist of documents for each job, with reminders sent to whoever still owes one.
Where we’d usually start
How we help construction and specialist contractors
We always start with how your work actually runs. These are the areas that most often make the biggest difference.
- Automating repetitive adminReminders, confirmations, follow-ups and paperwork that happen on their own.
- Process improvement and clear responsibilitiesClear steps, clear owners and cleaner handovers, so work stops waiting on assumptions.
- Connecting your business softwareQuoting, jobs, CRM and accounts passing details to each other, so nobody re-keys them.
How it works
Understand first, then do the work
We talk
A 30-minute call about how your operation works and what you’d like to be easier.
We look at how the work runs
We spend time with you and the people doing the work, and look at the tools, sheets and messages you use day to day.
We agree what to change
We suggest what would help most, in plain terms, with what’s involved and what it would cost, before anything starts.
We put it in place
We set things up, connect and build what’s needed, show your team how it works and adjust it once it’s in daily use.
Can you help with tender and proposal paperwork?
Yes. We can set up a library of approved content and templates so proposals come together quickly. A person always reviews and signs off what’s submitted.
Do we have to change our estimating or project software?
Usually not. We look at what your current tools support and connect them where we can, so details are entered once and carried through to the job.
Will you make technical or safety decisions?
No. Your team stays responsible for technical, safety and compliance decisions. We help with the process around them: paperwork, handovers, records and reminders.
Running a construction or contracting business? Let’s talk.
Book a 30-minute introductory call. Bring an example of something that takes more effort than it should, or just tell us how a normal week goes.