AI integration that makes your systems finally talk to each other
Three or four of your people spend their week copying the same client and order details between the CRM, the ERP, the finance system and a stack of spreadsheets — your team has quietly become the integration. That's where AI integration services UK operations leaders can actually rely on earn their place: Propel wires the tools you already run together and puts AI to work where the re-keying lives, so the data moves once and your people stop being the glue.
We connect your existing stack and only replace what you've genuinely outgrown — fixed scope and fixed price agreed before any work starts.
When your systems don't talk to each other, your people pay the difference
It usually starts small: one app for the CRM, another for accounts, a spreadsheet to bridge the gap nobody else owns. Then a contract lands, volume climbs, and suddenly half a day a week is re-typing data from one screen into another and chasing whatever fell between them. The cost is quiet but real — overheads rising faster than revenue, errors that only surface when a client feels the dropped ball, and a month-end that means one of your best people stitching exports together by hand while the board waits for numbers nobody fully trusts. From professional and financial services in Leeds and Harrogate to logistics, food production and agri-businesses across Lincoln, Hull and the Humber, most operations here grew one tool at a time, hit the Zapier ceiling, and now can't add work without adding admin headcount. Propel is the AI integration company UK service businesses bring in to close exactly those gaps — starting with the workflow bleeding the most time, not a rebuild of everything you own.
Operations we connect across Yorkshire & Lincolnshire
- Logistics & distribution
- Recruitment & staffing agencies
- Facilities & installation
- B2B & professional services
- Accountancy & finance
- Manufacturing & food production
- Multi-site operators
You know exactly which workflows are broken — you just can't fix them in-house
These are the gaps draining your week. Propel starts with the one costing you the most, not a rip-and-replace of everything you own.
Your team is the integration
Staff copy the same client and order details between CRM, accounts and spreadsheets all day, then chase whatever fell through the gaps. It's expensive, error-prone work that software should be doing — and the bill grows with every new contract you win.
Month-end is a manual marathon
Reporting means one of your people stitching exports together by hand every month. By the time the board sees the figures they're already out of date, nobody fully trusts them, and you've burned days you can't get back making them.
You've hit the no-code ceiling
Zapier and Make flows break in ways nobody can fully fix, and one wrong spreadsheet cell takes down a report. You know exactly which workflows are broken — you just have no in-house dev capacity to fix them properly, so the workarounds pile up.
Every new tool creates two new silos
Each off-the-shelf product solves one box and hands you two fresh integration headaches. The stack keeps growing, the re-keying never stops, and the only way you've found to take on more volume is to hire someone to move data — overhead that just adds overhead.
How we take the re-keying off your team — across Yorkshire and Lincolnshire
Data moves once, the team stops being the glue, and the board gets numbers it can trust — built on the stack you already run.
The re-keying stops and everyone works from the same numbers
We connect your CRM, ERP, finance tools and spreadsheets so data flows once and stays consistent — proper integrations with error handling and monitoring, not brittle connectors that break the moment an edge case appears. Your people stop being the glue between systems.
AI doing the admin inside the tools you already run
Our AI agent development services put agents to work on real jobs — triaging enquiries, drafting quotes, reconciling orders, chasing follow-ups — running inside your existing systems, with defined limits on what they can touch and a human in the loop where it matters. You take volume off the team without hiring for it.
Your highest-cost manual workflow, automated first
We map the manual work eating your team's week — order processing in distribution, candidate onboarding in recruitment — and automate the repetitive steps end to end, starting with the one process costing you the most so you feel relief early rather than waiting for a big-bang go-live.
Reporting that builds itself instead of a person
Real-time dashboards of capacity, jobs, hours and finances pulled from across your stack, so the monthly spreadsheet marathon ends and managers see the business in one place — numbers the board can actually rely on, ready when they're needed.
One owned, governed source of truth
Custom internal tools and client portals that replace tribal knowledge and spreadsheet workarounds, with permissions and audit trails built in from the start — so nothing depends on one person remembering, and an audit or near-miss never finds a gap nobody can account for.
A fit-for-purpose replacement only when you've outgrown a tool
When a system has hit a hard ceiling, we build a replacement you own outright — rather than forcing your operation to bend around someone else's product or leaving you locked in to ours. We only replace what you've genuinely outgrown.
You've never heard of us — so here's the integration we run our own business on
Anyone can talk about connecting systems. We run on it. Our founder built Atlas from scratch: a proprietary operating system that unifies clients, contracts, tasks, hours, delivery, sales, finance, capacity, reporting, client portals, permissions, audit trails and governed AI for a 26-person agency, in production every day. One source of truth, no re-keying between tools, reporting that builds itself — the exact things bleeding time out of your operation. We didn't pitch Atlas as a concept; we built it and we run our own business on it. That's the depth of integration we bring to your stack, and it's why we can talk honestly about failure modes, governance and what it actually takes to make systems that don't talk to each other finally work as one.
1 platform
replacing a stack of disconnected tools
26-person
agency runs on it in production, daily
15+
business functions unified in one system
Built from scratch
not a template or a wrapper
Why operations leaders here trust us to touch a live operation
You've probably been burned by a software project that overran and underdelivered, and you've never heard of us — so here's what's different. We don't just talk about integration, we run on it. Our founder built Atlas from scratch: a proprietary operating system that unifies clients, contracts, tasks, hours, delivery, sales, finance, capacity, reporting, client portals, permissions, audit trails and governed AI for a 26-person agency, in production every day. We didn't pitch it — we built it and we run our own business on it. That's the depth we bring to your stack, and it sits alongside your existing tools rather than ripping them out. We're workflow-first: we start with the one process bleeding the most time, agree a fixed scope and fixed price before any work begins, and build on your live operation in stages without stopping it — nothing comes out before its replacement is proven. You own the code, the data and the decision, with no lock-in. As an AI consultancy for small business UK operations can actually reach, we cover Yorkshire and Lincolnshire and the towns around them — Leeds, York, Lincoln, Sheffield, Hull and Harrogate — which means we're accountable when you call, not a faceless offshore shop.
Where we cover
We work with operations teams across Yorkshire and Lincolnshire and the towns around them — close enough to be accountable when you call.
- Leeds
- York
- Lincoln
- Sheffield
- Hull
- Harrogate
- We run on real integration daily — Atlas unifies a 26-person agency's whole operation in production, not a slide deck or a proof of concept.
- Fixed scope and fixed price agreed before any work starts, with payback evidence your finance lead can take to the board.
- You own the code, the data and the decision — no lock-in, no being held hostage on a system that runs your operation.
A staged build on your live operation — relief early, nothing ripped out before its replacement is proven
Four stages, fixed scope and price agreed up front, built alongside the systems you're already running at capacity.
AI Opportunity Audit
We sit with you and map where data is re-keyed by hand, which workflows break, and where integration would pay back fastest — then give you an honest build-or-don't recommendation with payback evidence for your finance lead.
Scope and design
We agree exactly which systems we connect first and how data should flow between your CRM, ERP, finance tools and spreadsheets — fixed scope and fixed price signed off before a line of code is written.
Build and integrate
We build the integration alongside your live systems with error handling and monitoring, wiring AI in where the manual handling lives — staged so your team feels relief early rather than waiting on a go-live.
Launch and support
We switch the workflow over only once its replacement is proven, hand you the code and data you own, and support and extend it if you want us to — no lock-in, no dependency you didn't choose.
What you need answered before you put us near your stack
We run an ERP and a CRM that don't sync — can you actually connect them, properly?+
Yes, that's the core of what we do. We map how data should flow between your systems, build a real integration with error handling and monitoring, and add AI where the manual handling happens. You keep the tools that work and we wire them together so nobody re-keys data by hand. This is the depth that brittle no-code connectors can't reach.
We've outgrown Zapier and our flows keep breaking — why is custom integration any different?+
Zapier and Make are fine until volume and edge cases break them, and then nobody can fully fix them. We build integrations designed for your actual data and failure modes, with monitoring so problems surface before they break a report. You get something maintainable and owned rather than another fragile connector nobody understands.
How disruptive is the build to live operations while we're already at capacity?+
We're workflow-first and don't do big-bang rollouts. We start with the single process costing you the most, build alongside your live systems without stopping them, and ship in stages so your team feels relief early rather than disruption. Nothing gets ripped out before its replacement is proven.
Who owns and maintains it afterwards — will we be locked in to you?+
You own what we build. We don't trap you in licences or make your own tools dependent on us to keep running. We can support and extend it if you want us to, but the code, the data and the decision are yours — no lock-in, no being held hostage on a system that runs your operation.
We've never heard of you — have you actually built and run a system like this?+
Fair question, and it's the honest reason to trust us. Our founder built Atlas, an operating system that runs a real 26-person agency in production every day — clients, finance, delivery, reporting, portals, permissions, audit trails and governed AI in one place. We didn't pitch it as a concept; we built it and we run our own business on it. That's the depth we bring to your stack.
How much does it cost and how long does it take?+
Every build is scoped from the free AI Opportunity Audit and quoted as a fixed price, so you know the cost before any work starts — no packages, no tiers, no surprise invoices. You pay for the specific integration or tool that pays back and nothing you don't need. We run the audit in the first week, and most builds then take from a couple of weeks up to around six depending on how many systems are involved and the state of the data — payback evidence included for your finance lead.
AI integration for operations teams across Yorkshire & Lincolnshire
See where the re-keying is costing you most
Book a free, no-obligation 30-minute AI Opportunity Audit for Yorkshire and Lincolnshire operations teams. We map which manual workflows cost you most and where integration pays back fastest, with an honest build-or-don't recommendation and the payback evidence your finance lead will want.
No obligation, no sales pressure — just an honest read on where integration would pay back in your operation, and the evidence to take to your finance lead.